According to Microsoft (who make SharePoint), a massive 78% of the Fortune 500 companies use SharePoint. Large, successful, companies use it and Microsoft have sold millions of licenses. Let’s find out what is it and why it matters to your organization.
What is it?
SharePoint is a document management and collaboration tool. It enables organisations to share content used for internal purposes. With tight joins to Office 365 and a versatile set of technologies, it’s an easy to use document management system.
WHY SHAREPOINT MATTERS.
The challenges of Microsoft SharePoint
Support for certain industry standards.
For some industries such as medical and financial a set of complex regulatory requirements for record keeping are required. In those cases, you should consult a professional about an industry-specific solution.
Customise out of the box with third-party solutions
For some organisations they won’t find everything they need already set up and will need to engage a third-party to build a customised solution. This can be easily achieved if you work with an IT service provider that has SharePoint experience.
THREE KEYS TO SUCCESSFULLY IMPLEMENT MICROSOFT SHAREPOINT.
Carry out a business analysis and assess requirements
The first step to do a business analysis to assess your requirements. Ask some important questions, these can include:
- what you need from SharePoint,
- what SharePoint can do for you,
- what it can’t do for you.
Look at your current shared document drive and analyse it. Think about what you need from a collaboration viewpoint
- Okay, what do we need?
- What don’t we need?”
- What calendars need setting up?
- Do you want a forum for new ideas?
- Do you want a CEO Newsfeed?”
Many different collaboration forums can be created using SharePoint, but which ones are the most beneficial to your organisation? This is where a SharePoint consultant can help with your business analysis and help assess your requirements.
DETERMINE THE SHAREPOINT SERVICE MODEL THAT’S RIGHT FOR YOU.
There are a few different varieties of SharePoint.
Firstly, there’s a free version if you’re running a Windows Server with some limitations. Make sure to consult with your IT dept or Managed Service Provider.
Secondly you can leverage Office 365, which is Microsoft’s cloud SharePoint solution. This service model gives you quite a lot of storage—up to 100GB per site allocation
The third option, is to get your SharePoint solution hosted with a third-party provider such as Rock IT. This stops your data being stored in offshore.
Train staff on how to use SharePoint
SharePoint is easy to use and designed to allow non-IT people to administrate, update, and change it, with the right level of training.
There are many training courses are available via the Microsoft support website. You can download the video tutorials or share the links around the office.
This collaborative tool is definitely worth investigating to assist with bringing your organisation together. It’s easy to use and easy to implement.
Are you interested in learning how you can improve office productivity and increase collaboration?
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