Shadow IT is the term used to describe IT systems that are built and used within businesses without explicit business approval. An example is an individual employee signing up for a cloud-based app without going through an approval process first.
Why is this a problem?
Relatively few organisations are able to track the cloud services that their employees purchase and use. When employees by-pass corporate IT policies, they unintentionally put their company data under threat. These employees are often battling red-tape which gets in the way of their own productivity, which is the ironic part of the problem.
How do you change these old habits?
You can have an amazing IT security plan but it’s worthless if users simply ignore it. Old habits die hard.
It’s all about education. And it’s often a painful process to avoid sounding like a school teacher:
“Don’t click on that”
“Think about your choices”
Businesses need to get their employees back under one security overlay to stop things getting out of control. That’s not a simple task given that the biggest threat to their own security is one they pay to walk through the doors every day.
For security advice talk to the IT company who can guide you through the security minefield.